Tuesday, December 18, 2012

5 ways to guarantee a successful onboarding project

1. Create a solid business case with clearly outlined cost savings and the return on investment (ROI) that electronic onboarding will deliver.
  • Affirm have an onboarding ROI calculator which we can use to help define all your manual onboarding costs and the potential savings (around 80% of you manual costs), which can be used to build your business case
2. Ensure Legal are comfortable with electronic signatures on contracts and that all employment contracts are up to date.
  • Complete this review process prior to starting your project to avoid any delays with getting started
3. Appoint Senior Management as project owners and educate them so they support a fully paperless solution, including electronic signatures 
  • Educate Management that electronic signatures are legally acceptable
  • The Australian Taxation Office (ATO) is comfortable that our system is fully compliant and use HROnboard to approve their contracts, policies and Tax file declarations, all electronically. 
4. Form your working groups early
  • Actively engage and gain buy-in with IT and Facilities Management and other service providers to discuss how everyone will benefit from the onboarding project
  • Involve marketing resources to ensure marketing messages andcorporate collateral as part of the onboarding process, are all in line with the company’s brand. 
5. Audit your current onboarding processes and contracts
  • Use your onboarding project as a way to audit and streamline your onboarding processes, procedures, contracts, brochures and policies
  • Check that all HR policies are up to date for the business before moving online and that you have all the latest documents including the latest Fair Work statements. Appoint an owner of these artefacts to ensure they are kept up to date and compliant
  • Review all employment templates used and reduce these down to the core employments contracts necessary
  • Map out stakeholders and providers within the business and confirm if any are impacted by different work place agreements, regional contracts or health and safety regulations, and factor these into your contracts. 
A little bit of planning upfront will ensure you are onboarding new hires in no time. 

Contact us for any further information or to help you build your business case for electronic onboarding.

Tuesday, December 11, 2012

Legal guidance about electronic signatures on documents

Interview with Kent Davey, Principal of Technology law firm TechComm Legal

With so many of our clients interested in having forms and contracts approved electronically, we asked our Lawyer, Kent Davey from TechComm Legal about how Australian law views electronic signatures.

What is an electronic signature?

An electronic signature is a method used to identify a person and to indicate his or her approval of the information which he or she has communicated. 

A person may electronically sign a document by simply typing his or her name into the document, inserting an electronic representation of his or her signature into the document (e.g. a picture or image of the person’s signature) or entering a PIN code.  

However, whether or not the person will be legally bound by using an electronic signature in any of these forms will depend upon a number of factors which are considered below.

Thursday, November 15, 2012

10 compelling reasons to eliminate paper in your office

Paper based forms, documents and contracts consume space, are easily lost, and are resource inefficient.

It's time to "go green" and reduce your use of paper, and here is how.

Thursday, October 11, 2012

Are eSignatures acceptable on my contracts or eforms?

We use electronic signatures within HROnboard, and our other eforms solutions, and are often asked by clients “can I accept electronic signatures and electronic approvals on my contracts?”

We define an electronic signature, or eSignature, as the electronic process which signifies an approval/agreement to a contract, form, or policy which is presented in electronic format. Our clients such as the ATO and Brookfield Multiplex use our HROnboard solution and have elected to use eSignature solutions.

Thursday, September 6, 2012

Join our September onboarding webinar

Learn how paperless onboarding cuts costs by 80%

Join us for a free 30 minute webinar on Tuesday 18th September, at 12:00pm.

Bryan EricsonHear Bryan Ericson, Affirm Software’s CEO, discuss latest onboarding trends and show you how to:
  • Drastically reduce onboarding timecosts and improve productivity
  • Include electronic approvals of contracts, forms and policies online
  • Integrate onboarding software within your existing HRIS systems
  • Overcome non compliance risks
HROnboardTM, used by the ATO, Brookfield and AMP converts paper based onboarding processes into an efficient, highly secure paperless onboarding solution. HROnboard includes dynamic employment contracts creation, electronic acceptances of contracts, policies and pre population of forms.

"It's amazing how fast we can get offers accepted now. It took only 20 minutes from the onboarding pack being sent, until it was all accepted online, including all reqired forms and approval to company policies" - Kristen Madigan, HR Manager, Brookfield.

After registering, you will receive a confirmation email containing information about joining the webinar.

Thursday, August 2, 2012

Innovative Australian eforms technology firm, Affirm Software, Victorian small business of the year finalist

The Affirm Software team celebrated as Victorian small business finalist at the Telstra Australian business awards on Tuesday night. 

After winning a contract to provide our eforms technology, Revolve, to AMP, more clients and partnerships have followed including Brookfield Multiplex, The Australian Taxation Office, NGA.NET and Navigo. It's thanks to these corporations for embracing Australian innovative technology that we are where we are today.

Tuesday, June 26, 2012

Affirm Software are a finalist in the Telstra Australian business awards

Local Melbourne based business, Affirm Software, is pleased to announce that it is a Victorian State finalist in the Telstra Australian Business Awards, MYOB Small Business category.

Thursday, June 7, 2012

Webinar - onboarding - end manual processing madness

Join us for a webinar on Wednesday June 20, 2012 12:00PM-1:00PM
Onboarding is moving from ‘manual paper-processing madness’ to an easy, speedy and flexible online solution.

Thursday, April 5, 2012

Affirm's CEO to present at onboarding talent conference

If you are interested in "harnessing technology to streamline onboarding programs and dramatically enhancing ROI and the overall candidate experience", come and hear Bryan Ericson, Affirm's CEO, present at Tonkin's onboarding conference on the 16th-18th April at The Grace Hotel in Sydney. For more details: http://www.tonkincorporation.com/

Tuesday, February 21, 2012

NGA.NET integrates onboarding software

Republished by Shortlist

NGA.NET has partnered with Affirm Software Group to integrate its HR onboarding software into NGA's e-Recruit system.
An NGA spokesperson said the new software was available for all e-Recruit users with 1,000 or more employees and complex onboarding needs, and was currently being trialled by a Federal Government department.

Monday, February 20, 2012

Interview with CEO Bryan Ericson about the various motivations that drive electronic onboarding, costs and some of the key challenges

Why did Affirm Software choose to develop an onboarding solution?
The onboarding process for many companies is still heavily paper based, slow and inefficient, prone to errors, and incredibly slow and frustrating for the new employee writing the same information over and over again. With very few secure electronic onboarding solutions in the marketplace, we were asked to build a solution for a major Australian Financial Institution.

Our development product Revolve specializes in building business solutions where there are many paper forms, requiring similar information to be written, and the forms needs to be passed between many different parties who are often based at different locations. 

Tuesday, January 24, 2012

NGA.NET and Affirm Software partner to provide integrated onboarding solution to market

NGA.NET has formed a strategic alliance with Affirm Software (Affirm) to provide innovative onboarding solutions to complement their existing recruitment and performance management software.