Brookfield Multiplex, the leader in construction and development projects, has an innovative HR team who have embraced a fully paperless onboarding solution developed by Affirm Software. Brookfield’s use of this technology was recognised by winning the “best use of technology” award at the Annual HR awards on Friday night, October 28th, 2011.
There were 22 nominees within this category, and four finalists who included Atlassian, Bendigo and Adelaide Bank, Logan City Council and Santos.
With a distributed workforce around Australia and the globe, the system has created huge efficiencies for the HR team to create customised letters of offer, issue policy documents and relevant corporate information and eForms to all new recruits and transferring staff quickly.
Once Brookfield develop their offer letter, all internal approvals are done electronically, and then the offer, policies and eForms are all issued via a candidate portal, which the candidate can view and accept legally, online. The system also includes mobile PIN validation for additional security.
Some of the key results that Brookfield Multiplex achieved through using Affirm’s onboarding technology have included:
- Reduction of over 85% in total cost per welcome pack
- 100 page new starter pack is now an entirely paperless process
- Achieved an ROI within 1 year
- Roles redesigned to avoid non redundant admin tasks and focus on value added tasks
- Streamlined and automated, consistent process to send personalised offers to employees
- Complete audit trail for employment online (SOX compliance if audited)
- Comprehensive tracking and reporting to manage IT and payroll and their KPI's for helping onboard new starters
- Enable a quick turnover time (including approvals and receiving offers - 10 days down to 20 minutes!) and reduced vacancy time per role.
Bryan Ericson, Affirm CEO added “Working with such a visionary and innovative company such as Brookfield Multiplex has made it easy to deliver significant efficiency gains in the area of onboarding and eForms.”
Affirm is thrilled that Brookfield’s implementation of their onboarding technology, HROnboard has received such a highly acclaimed HR award.
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